The club will be called Greenwich Tritons and will be affiliated to the British Triathlon Association
The club is also affiliated to United Kingdom Athletics (UKA)
2 Aims and objectives
The aims and objectives of the club will be:
- To offer training and competitive opportunities in triathlon and its associated disciplines
- To promote Greenwich Tritons within the local community and triathlon
- To ensure a duty of care to all members of the club
- To provide all its services in a way that is fair to everyone
- To ensure that all present and future members receive fair and equal treatment
Membership will consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and code of conduct that the club has adopted.
4 Membership fees
Membership fees will be set annually and agreed by the Annual General Meeting. Fees will be paid annually.
The club is operated on a not for profit basis and any surplus funds will be reinvested in accordance with the aims and objectives of the club.
5 Officers of the club
The officers of the club will be:
- Honorary Secretary
- Welfare Officer
- Junior Officer
Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for reappointment.
The club will be managed through the Management Committee consisting of the Officers of the club and a minimum of four elected committee members. These elected committee members to be elected annually at the Annual General Meeting. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than four times per year, including the Annual General Meeting.
The quorum required for business to be agreed at Management Committee meetings will be five, including a minimum of two Officers.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club. The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on 31st October. An internally audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. Any cheques drawn against club funds should hold the signatures of the Treasurer plus one other officer. The Management Committee may agree procedures for making electronic payments from Club funds authorised by the Treasurer alone. No officer should normally be one of the signatories on a cheque for which they are the beneficiary. It should be normal procedure that none of the officers or members of the club make an unannounced unilateral purchase for which they expect reimbursement.
8 Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days' notice to be given to all members.
The AGM will receive a verbal report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers and management committee members are to take place at the AGM. All full members have the right to vote at the AGM.
Any full member entitled to vote at a General Meeting shall be entitled to put forward a proposal for consideration at any General Meeting provided the proposal is received in writing by the Secretary not later than 14 days prior to the date of the meeting and thereafter the secretary shall supply a copy of the proposal or resolution to the members via the agenda to be supplied no later than 7 days prior to the meeting.
The quorum for AGMs will be equal to the lesser figure of 40 full members or the number presenting 25% of the full membership at the time of the AGM.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9 Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will normally meet to hear complaints within 14 (fourteen) days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 (fourteen) days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership. In the event of dissolution, all surplus assets will be donated to charity. (Charity chosen at the time of liquidation.)
11 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Greenwich Tritons hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.